Working Together to Keep Our Campuses Safe
Dear Faculty and Staff:
Thank you for all you do to support our students and Texas State University. You are the heart and soul of the work we do at Texas State, and your positive impact is evident in the success of our students and our high-achieving programs.
Over the past several months, I have provided our community with updates on safety and security initiatives at Texas State, and the progress we are making to enhance the university’s compliance with the Clery Act. I appreciate your support of these initiatives, and am reaching out to you today to reinforce the need for us to work together to keep our campuses safe.
The Clery Act requires that certain employees be considered "Campus Security Authorities" (CSAs), mandating them to report campus crime statistics. On September 11, 2019, University Police Department (UPD) Chief Laurie Clouse sent an email notice to 935 Texas State faculty and staff identified as CSAs on our campuses. Chief Clouse will continue to communicate with the CSAs to ensure they clearly understand their role.
However, all Texas State employees, regardless of whether or not you have been formally identified as CSAs, have a duty and responsibility to immediately report crimes to UPD in order to maintain an accurate daily log of crimes on campuses, support crime prevention efforts, provide a maximum level of service to crime victims, maintain the highest quality of investigations, and ensure the truest assessment of crime on our campuses. This reporting must include crimes that take place on the main campuses, on non-campus properties owned or operated by Texas State, as well as events where the University or an organization sanctioned by the University is in control of the facility at the time of the crime. Some examples of these include classes taught in satellite locations, domestic and international trips, and certain types of field trips defined by federal regulation. The regulatory requirements are complex, and it is important that UPD review the circumstances to ensure compliance.
Not only is this reporting federally mandated, but it increases the safety of our campuses by helping UPD to promptly investigate crimes, quickly make the community aware of dangerous situations, and assess how best to improve security practices.
Additionally, federal law includes the recording of fires on Texas State campuses, and the disclosure of these statistics to the campus community. Therefore, please report any fires to UPD, even if extinguished, and regardless of how minor they may appear. Finally, all members of the Texas State community are directed to immediately notify UPD when a student is believed to be missing, as federal law creates certain obligations upon the University in these circumstances.
If you have any questions regarding these reporting responsibilities, please contact Chief Laurie Clouse by phone (512) 245-8336, or email email@example.com.
My top priority is to make Texas State campuses safe and secure for our students, faculty, and staff. This is a community effort, requiring vigilance and action from all of us. Thank you for your attention to this important matter, and I look forward to the progress we will make together.
Denise M. Trauth